Small Business Payroll Services takes security and the confidentiality of information very seriously. Small Business Payroll Services is a CPA business so it is a condition of our professional standards and a condition in our engagement letter to keep your information confidential and this means secure as well.
We make sure your information remains confidential by the encryption of data transferred and the security of our servers.
Confidentiality of Information
Small Business Payroll Services manage our own servers which are located in Australia. This means that the data is not hosted with an unknown/external systems administrator. As mentioned Small Business Payroll Services is a CPA business and we have professional standards dealing with confidentiality of information. All the data stays within Small Business Payroll Services. Data would only be transferred to another person with your prior consent. This is a condition in our engagement letter.
Encryption of Data Transferred
Our servers are connected to the Internet. The have to be so that both you and Small Business Payroll Services can access them. Connection to our website is secured by 256 bit SSL encryption. i.e. the padlock icon that you see in your browser. This is the standard for applications such as Internet banking and online credit card purchases.
Even if you run your payroll from your own computer, you will probably at some point connect it to the Internet. This will create similar security risks, of viruses and Trojan horse viruses.
Physical Security of Servers
Even if we secure the data transmissions it wouldn’t mean much if the servers were not physically secure. That’s why the Small Business Payroll Services servers are securely located in a co-location data centre in Australia. This data centre has 24 hour, 7 day a week on-site security and backup diesel power generators. It is much more physically secure than any computer located in the vast majority of offices.
Data is backed up daily and transferred off-site. We test our data backup process regularly.
Overall our commitment to security and confidentiality is extremely high. If you still have any concerns please contact us.